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Accounting support, where & when you need it

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We'll help you get in touch with your numbers

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Are you fed up missing deadlines? Do you dread every HMRC brown envelope? Are you unhappy with your current accountant? Then congratulations, you have came to the right place.

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Marion Thomson Founder of Embarc Ltd

Marion is an award winning, qualified accountant with over 20 years experience working with small businesses in the North East of Scotland. Her varied experience has been gained in a number of different industries and in accounting practice.

Marion is passionate about getting to know her clients, understanding their needs and ambitions and providing ongoing support to allow these ambitions to be met.

“There is nothing I like better than getting to know my clients and supporting them on an ongoing basis; meeting up reluctantly at the end of the year is not my style. If you want somebody to be involved with your business, take time to de-mystify the world of accounts and help you to achieve your ambitions then look no further. We are only a phone-call or email away and will do our best to respond within 24 hours.”

Blog

  • What to Claim when Working from Home

    Home Office

    We have a number of clients who either work from home or at least spend part of their working week based there. So what are the current rules for what can be claimed?

    Where part of the home is used exclusively for business for at least some of your working week, a deduction can be claimed to allow for the cost of working from home. The costs that can be claimed include both fixed costs and variable costs. Fixed costs are items such as rent, council tax, mortgage interest (excluding capital repayments), insurance and cleaning. Examples of variable costs are electricity and gas.

    The factors to be taken into account when apportioning the allowable expenses include:

    Area: what proportion of the floor area of the home is used for business purposes?
    Time: how long is it used for business purposes, as compared to any other use?
    Usage: how much is consumed for business purposes, e.g electricity

    If a reasonable cost is claimed based on the facts, then HMRC will accept the claim. To give an idea of what is likely to be classed as reasonable, HMRC have provided some examples here

    From April 2013 sole traders and partnerships have the option to use simplified rules where the amount that can be claimed each month is based on the number of hours spent working from home. Using these rules there is no need to keep track of actual expenditure incurred.

    • 25 – 50 hours – £10 per month
    • 50 – 100 hours – £18 per month
    • over 100 hours – £26 per month

    If you require help in determining how much to claim, please get in touch with us at Embarc.

  • Planning for Year End

    Company_Year_End

    If your business operates through a limited company, you will no doubt be aware of the date of your year end. But do you pay attention to it beforehand, or do you let it slip passed unnoticed? Do you only start thinking about it when the accounts submission date is looming? By then it is too late to make any changes.

    Here at Embarc part of our service is to sit down with our clients BEFORE year end. We have a structured agenda and discuss issues relevant to the business. By doing this before year end, we still have time to make decisions, and often these decisions will save you tax, i.e. money. So what should you be looking at before you get to your year end?

    Here is a typical list of what we will review, and act on if necessary

    • Accounts – are the accounting records up to date?

    • Salary and dividends – are you happy with the current levels? Are you utilising all your tax allowances?

    • Directors Loans – check that directors are not owe money to the company. If you do, then look at the best way to clear the loan balance. Is there the opportunity to clear with a dividend payment?

    • Fixed Assets – consider making that purchase before year end to take advantage of your Annual Investment Allowance.

    • Pensions – do you want to make any additional payments? To get tax relief, any payments must be physically paid over before the year end date.

    • Business structure – are there any changes being considered or worth considering?

    • Look ahead – what is your forecast for the next year?

    Finally we will ask our clients if they are happy with the service we are providing at Embarc. Because happy clients make a happy accountant!

    If your year end is looming make a conscious effort to review your business NOW. And if your year end is not for a few months yet, why not make a diary note to act 6 weeks before your year end date.

    If you would like Embarc to help you plan for your year end then do get in touch. Don’t wait until the year end has passed, act today! We are waiting to hear from you.

  • No Year End Panic for Contractors with Embarc Accounting

    Oil and Gas Contractor
    Contracting can be a lucrative business to be in, but often involves long hours and working weekends, as well as very little holiday time and only being able to take unpaid sick days. All this can add up to a neglected payroll, last minute returns and haphazard bookkeeping. The last thing a contractor wants to be doing in their precious spare time is messing around with spreadsheets, filling out forms and balancing books.

    Freelancers and contractors are best served by employing a specialist contractor accountant with experience in the contracting market and the particular complexities of that working environment. Here at Embarc our area of expertise is in offering a personal service to freelancers and contractors working in oil and gas, IT consultancy and to other self-employed professionals. We provide a friendly, efficient and cost effective service to contractors in Aberdeen and throughout the North East of Scotland.

    We provide a complete contractor accountancy solution for a fixed monthly fee that includes all of the following:

    Company set up
    VAT & PAYE registration
    Xero online software
    Monthly payroll
    Quarterly VAT returns
    Year end accounts
    Corporation and personal tax returns
    Tax and dividend planning
    Ongoing support and advice

    We help contractors and freelancers keep track of their business performance on a regular basis by providing continuous accounting support. We keep in touch all year round, not just at year end, and we guarantee that every deadline will be met. And by keeping in touch regularly we ensure that all the work is done in bite-sized pieces and that there is no panic at year end or tax return time.

    Why not make 2014 the year that you find your perfect contractor accountant? If you would like to find out more about how we can help your contracting business grow, then please contact us on 01467 698333 or email admin@embarc-accounts.co.uk.

  • Out with the Old and in with the New

    Old and new

    New Year should be a time for positive feelings about the future. A time for reflection on the past and planning great things for the year ahead. And as the saying goes “Out with the old and in with the new”.

    I’m not sure if this is how you feel about your business at the moment but this is certainly how I felt when I ditched the desktop based accounting software and moved to the cloud. How about taking these positive steps for your business in 2014?

    1. Do your tax return on time this year (31st January is closer than you think) and vow to do it on time from now on – definitely before Christmas. The same applies for every deadline throughout the year.

    2. Review your current systems, are they as efficient as they should be? Do you need some training on that software you purchased last year but haven’t found the time to master yet?

    3. Get to know your numbers. Is your business making a profit each month? Do you know for sure?

    4. Delegate or outsource the tasks you don’t enjoy, find difficult or take up too much of your time.

    5. Don’t be a slave to email or social media. They are both great tools for business, but schedule time for them, don’t dip in and out constantly during your day.

    6. Find time for the things you enjoy. Take up a new hobby , or an old hobby even. When did you last go hill-walking?

    If you would like to find out more about moving your business to the cloud, we have the skills and experience to help. We can guarantee that moving to Xero will definitely be a positive step for your business in 2014. Want to know more, then get in touch today.

  • Taking on your first employee

    New Employee Today’s blog post is very topical; our first employee started at Embarc this week. I know from working with small business owners how daunting it can be to take this first step, to move from one-man band to employer.

    So here’s some guidelines based on my own experience.

    1. Prepare a job description. You need to have a fairly good idea of what the person is going to do. This will give you an indication of the skills and experience required.

    2. Do your market research. Find out how much is a reasonable salary or hourly rate in line with the job description you have prepared.

    3. Advertise for your employee. This may be online, in the local newspaper or with a recruitment agency.

    4. Review candidates, interview, obtain references and select who you think will be the best fit for your organisation.

    5. Register with HMRC as an employer. This can be done online

    6. Check all the other legalities are covered – you must have employer’s liability insurance, comply with minimum wage regulations and ensure your employee has the legal right to work in the UK.

    7. Decide how you are going to run your payroll. You can use an agent or payroll bureau or do it yourself using either commercial payroll software or HMRC’s Basic PAYE Tools.

    8. Once your new employee has accepted agree a start date, remembering to set aside adequate time for induction and training.

    9. Your employee is entitled to receive a statement of employment particulars within two months of starting work. This sets out the main employment terms, including the job description, pay , hours of work and any disciplinary or grievance procedures. Here is an example which you may find helpful.

    10. Enjoy the new experience!

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If you would like to find out how we can help your business to grow, then please contact us today