Raising and sending invoices is a core task in many small businesses, but it can be time consuming.
Thankfully, Xero minimises a lot of the hard work, but with a few extra hints and tips you can eliminate the headache altogether!
Here are our 3 top time-saving tips for entering Sales Invoices in Xero:
1) Repeating Sales Invoices
If you issue regular invoices (e.g. monthly) to your customers, this is an absolute must. It’s a great time-saver and invoices can even be sent out automatically with zero human interaction! Here’s how…
> New Repeating Invoice
> Repeat this transaction every – enter weekly or monthly as required
> Invoice Date – enter the date of the next Sales Invoice to be issued
> Due Date – enter the default payment date
> End Date – enter if this is relevant
> Save as Draft – this is the recommended option
> Invoice to – enter the customer
> Reference – if required
> Complete the Sales Invoice Details
These Sales Invoices will then automatically appear in your Draft Invoices, which you can then click through to straight from your Dashboard.
The invoice can then be checked, amended as required and issued.
There is also an option to choose Approve for Sending, where invoices do not require checking and will then be emailed to your clients automatically on the invoice date.
2) Inventory Items
If you find that you are entering similar Descriptions on a regular basis when entering Sales Invoices you can set these up as Inventory Items. This saves time on data entry and you can automatically select default Accounts for your inventory items.
> General Settings
> Inventory Items
> New Item
> Enter a Code and Name – keep it brief
> Unit Price – this can be entered or left blank if it varies
> Account and Tax Rate – defaults can be chosen
> Description – complete with further details if required
3) Use Quotes
If you issue a Quote in Xero, once your customer has accepted the Quote, it can be converted to a Sales Invoice with minimal effort.
> Quotes – Accepted
> Click on the Quote
> Create Invoice
> Mark as Invoiced
> Complete details
We hope this helps you save a little extra time next time you’re doing your invoicing.
Got any other handy tips for entering Sales Invoices in Xero? We would be delighted to hear them in the comments!